Soudamini's blog

A  project is triggered from a business need like customer request , market need/ demand, legal or governmental standards / social/ organizational need or technological advance, required training.

1. There are 5 Project Management Process groups à Initiating, Planning, Executing, Monitoring & Controlling, Closing
2. And 4 Project Phases à Initiation, Planning, Executing, Closing.
3. 9 Knowledge Areas.

Integrated Initiation and Planning

1. Knowledge Area: Integration Management. It uses concepts from other knowledge areas and process groups. The outputs for different process groups are as below.
   Initiating process group: Project Charter (Analyze requirement)( Project charter contains the following : Scope, budget, schedule & key human resources. Acceptance of project charter formally authorizes the project)
2. Planning process group: project Plan.(Project plan contains quality, cost & scope management plan).
3. Executing process group: Deliverables, work performance and change requests.
4. Monitoring & controlling: Control the activities, perform integrated change control
5. Closing : Close activities(evaluation of the work done)

Roles of integration management: Coordinating project process so that the goal can be met.

-          Meet stakeholder expectations

-          Manage resource allocation

-          Balance Competing needs

-          Find compromises and alternations (happens at various stages of the project)

The input for the project charter is Statement of work (from sponsor / customer), contract(for external customers, contains the legal procedures, payments procedures etc.) and business case(contains business justification and cost benefit analysis, risk analysis and alternative solution analysis)

The project execution process may lead to update the project plan when need arises.

The output of monitor and control change process: Change requests & project plan updates. Here the original plan is revised with the actual. These become the input to perform change control process.

External customers: contracts needed. For consumers no contracts needed.

Develop Project management plan

It is a formal document, mentioning how the project will be executed, monitored and controlled. Includes the subsidiary plans from other 8 knowledge areas and baselines.

Inputs for project management plan:  Project charter, outputs from planning processes, enterprise environmental factors and organizational process assets.

Environmental factors: Govt. regulations, Project management information systems, company infrastructures, Personnel administration issues, Organizational structure and culture.

Organizational process assets: guidelines, templates, change control procedures, project files from previous projects, historical info, and configuration management info.